Senior Specialist Facilities and maintenance management

• Contribute to the development, maintenance and implementation of all Corporate Support related policies, procedures, processes and controls to ensure consistency in application across ADAA and all relevant procedural/legislative requirements are fulfilled while delivering quality and cost-effective service.
• Gather and update Subject Entity data required as input for Understanding the Entity’s Business. 
• Complete specific tasks and procedures in respect of engagement planning e.g. testing controls, walk through system processes to confirm engagement team understanding, perform data analysis and provide input to the engagement planning analytical review procedures.
• Suggest recommendations in short and long term plans for “Organizational Development” to ensure efficiency of services provided.

          Ensure to meet Key Performance Indicators (KPI's) in order to improve efficiency and effectiveness.

Facilities Management:

• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation as assigned.
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Identify, recommend and implement building operations and process modifications to the facility for increased productivity and/or cost reduction and manage related budget.
• Coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems and equipment), suggest metrics, monitor and report related trends.
• Identify and establish preventive maintenance plan, coordinate maintenance logistics (to avoid faculty conflicts, events), initiate work requests, monitor completion.
• Coordinate and integrate utility usage/optimization by monitoring usage, gathering information, follow-up, shutdown requirements, analyze data and provide recommendations for optimum usage.
• Perform condition assessments on appearance, equipment, analyze results and provide recommendation for maintenance
• Ensure completion of required trainings and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
• Obtain timely performance review assessments from project manager on assignments after its completion which will serve as an input to his midyear and annual performance review.
• Adhere to job training and conduct knowledge sharing to facilitate achievement of team objectives and completion of tasks in an efficient manner which is consistent with operating procedures and policy.
• Elevate the organization’s values and ethics in all activities within the team to support the establishment of a value drive culture within the organization.
• Keep current with updated information relevant to the role to ensure standard performance level is achieved.
• Maintain regular contacts with the relevant staff from other departments of ADAA to ensure consistency and coordination.
• Contribute to knowledge dissemination/sharing in a way that assists with building internal capabilities of employees where applicable and maximize their effective performance.
• Contribute to the development of UAE National employees in a manner which supports the objectives of the organization and its Emiratization strategy.
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• Ensure adherence and compliance with all ADAA Corporate Policies, Procedures and Guidelines (HR, IT, Procurement, Finance, Health and Safety etc.), and applicable job related guidance such as Methodologies and Procedures.
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization.
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
• Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies, and quality standards.
• Maintain at all times, the confidentiality of any information obtained in the discharge of the duties of the post.
• Understand and strictly adhere to all the clauses of ADAA’s Code of Business Conduct.
• Co-operate in the implementation of the relevant health and safety legislation, policies and procedures, in the performance of the duties.

Requirements

Bachelor’s degree in relevant field

4+ years of relevant experience.