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Key Responsibilities/Duties
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- Strategy and Planning
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- Contribute to the development, maintenance and implementation of all administrative and financial audit related policies, procedures, processes and controls to ensure consistency in application across ADAA and all relevant procedural/legislative requirements are fulfilled while delivering quality and cost-effective service.
- Gather and update Subject Entity data required as input for understanding the Entity’s Business.
- Complete specific tasks and procedures in respect of engagement planning e.g. testing controls, walk through system processes to confirm engagement team understanding, perform data analysis and provide input to the engagement planning analytical review procedures.
- Suggest recommendations in short and long term plans for “Organizational Development” to ensure efficiency of services provided.
- Ensure to meet Key Performance Indicators (KPI's) in order to improve efficiency and effectiveness.
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- Operations (with sub-headings)
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- Participate in audit’s checking and reconciliation of financial information to ensure accuracy and authenticity of information.
- Assist in the preparation of administrative and financial audit work papers and documentation for checking and approval by the management.
- Assist in the preparation of the administrative and financial audit reports and ensure completeness and accuracy of information for submission to management..
- Document administrative and financial audit and financial information for easy accessibility of information.
- Prepare and study background contextual documentation and notes prior to conducting administrative and financial audits of defined operational areas to achieve an in-depth understanding of work processes.
- Assist in the assessment of different situations to determine importance, urgency, and associated risks in order to support the management in providing suitable decisions in the best interests of ADAA, in accordance with approved delegation of authority.
- Assist in executing the administrative and financial audit test designed including identification of processes gaps and provide recommendation to resolve the issues.
- Assist in the preparation of audit report drafts, commentaries and financial statements and ensure all information are captured prior to submission.
- Participate in the discussion of administrative and financial audit findings in order to understand the possible process implications to ensure findings are in sync with ADAA requirements.
- Follow up on the administrative and financial audit finding action plan in order to have maximum adherence to the audit recommendations to reduce operation risk exposure.
- Provide first level support during any administrative and financial audit to ensure on time and quality execution of audit procedures.
- Assist in the implementation of new control systems that optimize operations or utilize new technologies, by interpreting data and provide suggestions for the effectiveness of operations.
- Develop and analyse financial data ensuring its integrity stands up to scrutiny.
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- Talent Management and Development
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- Ensure completion of required trainings and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
- Obtain timely performance review assessments from project manager on assignments after its completion which will serve as an input to his midyear and annual performance review.
- Adhere to job training and conduct knowledge sharing to facilitate achievement of team objectives and completion of tasks in an efficient manner which is consistent with operating procedures and policy.
- Elevate the organization’s values and ethics in all activities within the team to support the establishment of a value drive culture within the organization.
- Keep current with updated information relevant to the role to ensure standard performance level is achieved.
- Maintain regular contacts with the relevant staff from other departments of ADAA to ensure consistency and coordination.
- Contribute to knowledge dissemination/sharing in a way that assists with building internal capabilities of employees where applicable and maximize their effective performance.
- Contribute to the development of UAE National employees in a manner which supports the objectives of the organization and its Emiratization strategy.
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- Quality, Compliance and Excellence
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- Ensure adherence and compliance with all ADAA Corporate Policies, Procedures and Guidelines (HR, IT, Procurement, Finance, Health and Safety etc.), and applicable job related guidance such as Methodologies and Procedures.
- Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
- Demonstrate compliance to organization’s values and ethics at all times to support the establishment of a value drive culture within the organization.
- Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
- Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies, and quality standards.
- Maintain, at all times, the confidentiality of any information obtained in the discharge of the duties of the post.
- Understand and strictly adhere to all the clauses of ADAA’s Code of Business Conduct.
- Co-operate in the implementation of the relevant health and safety legislation, policies and procedures, in the performance of the duties.
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